FAQ and Guidelines

 

WGBH Venue Rental

What is the process for renting space at WGBH?
Step 1. Submit a space rental inquiry form with three options for desired dates. Allow five business days for a response.
Step 2. Schedule a site visit.
Step 3. If the requested date is available, we can place a courtesy 48-hour hold at no cost.
Step 4. To lock in your event date, you must return a signed contract to WGBH with required insurance documentation.

All inquiries must be submitted online a minimum of eight weeks in advance of an event request date.

Is there a cost to submit a rental inquiry or schedule a site visit at WGBH?
There is no commitment or cost to submit a rental inquiry or to view in person WGBH’s rental spaces. Walkthroughs are not required but we strongly encourage renters who are not familiar with the space to schedule a site visit.

Is there a cost to place a hold on a date for rental? Can I place a hold on multiple dates? How long is my hold valid?
There is no commitment or cost to place a hold on an event date. You can place holds on multiple dates for your event. Held dates must be confirmed with a contract within two business days. No date will be held without a contract. Holds are limited to one year prior to the event date.

When is my rental confirmed and reserved?
Your rental space is confirmed and reserved once a contract has been issued. The client has 72 business hours to return the signed rental agreement for countersign by WGBH. Full payment of the rental fees is due one day prior to date of the event. All reservations and rental fees are final and non-refundable.

Are there additional costs for my rental?
Yes, there will be additional direct hard costs. The renter shall be responsible and pay for direct hard costs required for the event, including but not limited to design, lighting, security, cleaning, engineering services, and administrative fees. WGBH shall provide an estimate based on event details provided by the renter to WGBH. A final invoice shall be provided by WGBH to renter no later than 30 days after the event.

What is the general timeline for my event?

ACTION FEE TIMELINE
EVENT RENTAL TIMELINE
Submission of Rental Inquiry N/A All inquiries must be made 8 weeks in advance of requested event date. WGBH will respond within 5 business days.
Courtesy Hold N/A Client will be notified and a rental contract will be generated by WGBH. Client has 72 business hours to return signed rental agreement.
Proof of Insurance N/A Client and all vendors coming to work in the WGBH facilities must list WGBH as additionally insured. Must provide all paperwork prior to event.
 
Event Date Confirmed Rental Fee All rental fees are final and non-refundable. Rental fees are due one day prior to date of the event.
Venue Direct Hard Costs Full facility services estimate WGBH shall provide an estimate based on event details provided by the renter to WGBH. A final invoice shall be provided by WGBH to renter no later than 30 days after the event.


When is the space available for rent?
Rooms can be rented Sunday through Saturday from 9am to 11pm, pending availability.

Can I bring a caterer for my event at WGBH? Can I serve alcohol?
Yes, food and drinks can be served. Renters must use a vendor on WGBH’s approved caterers list. Renters should arrange for services directly with one of the approved vendors.

How many people can the rooms accommodate?
Tour our venues.

Is there reserved parking available for my event?
There is access to the Guest Street parking garage after 6pm, Mon-Fri, and one hour prior to your event. Garage parking is available Sat and Sun, from 9am to 11pm, one hour prior to your event. Get directions to WGBH Studios.

Will WGBH need to approve marketing and advertising of my event?
Yes, WGBH must approve the use of WGBH’s logo and mention of WGBH on all invites and collateral.

Are there any other on-site rules or requirements I should be aware of?
Renters are required to provide an event contact person, “greeter,” or lobby attendant who is responsible for ensuring that only authorized equipment and invited attendees enter the space.

Can I book a studio for television production?
Get more information on renting Calderwood Studio for production purposes.

myWGBH